Job ID

Position Overview:

Reporting to the Director of Finance, the Financial administrator will serve as an integral part of the Open Learning financial team. This role will oversee and report on the financial performance of several business units as well as manage a varied portfolio of sponsored awards.

Principal Duties and Responsibilities (Essential Functions**):

  • Support the development of annual budgets and quarterly forecasts for several business units
  • Act as a resource for business units on transactional inquires and financial/budgetary questions that require problem-solving and analytic capability
  • Working closely with the financial operations team, ensure the support of day-to-day financial operations and internal controls including: review and approval of financial transactions such as requisitions, RFPs, travel vouchers, credit card charges, journal vouchers and billing
  • Assist in pre-award activities including proposal and budget development, proposal submission, award and account set-up
  • Effectively communicate financial reporting to PIs and project leads through monthly and quarterly reporting and forecast
  • Strategize with business unit leads and PIs on resource allocation, effort/salary allocations across projects and coordinates changes to payroll
  • Process budget revisions, no-cost extensions, and amendments; subrecipient monitoring in conjunction with MIT Research Administration Services (RAS).
  • Assist PI with financial reporting requirements to various funding organizations, including progress reports.
  • Interpret award terms and conditions and provides guidance to business unit leads and project leads on financial and sponsored matters including systems, policies and procedures, and compliance
  • Ensure financial compliance with University policies and procedures and applicable legal rules and regulations
  • Perform all other related duties and or special projects as assigned.


Supervision Received:

Will receive supervision from the Director of Finance


Supervision Exercised:


Qualifications & Skills:


Bachelor’s degree in finance, accounting, or business administration preferred; a minimum of three years of experience, 5 years preferred; experience with federal contracts and financial administration in an academic research environment and knowledge of federal guidelines; strong analytical, problem solving, decision making, time management, and organizational skills; ability to prioritize; attention to detail; excellent interpersonal skills; discretion with confidential information; strong customer service orientation; work with flexibility, and manage numerous projects with varying degrees of complexity; work as part of a team; identify and recommend solutions to complex problems; and operate effectively in a fast-paced, constantly changing environment. Strong data management and Excel skills, including querying, pivot tables, and extensive formulaic knowledge; experience with SAP, Tableau, Kuali COEUS and MIT's financial and administrative systems strongly preferred.


** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.